Ä¢¹½AV

Frequently Asked Questions regarding internal deadlines are now available in the FAQ section of the ORS website, and posted below.

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1. If I submit an application through the Romeo portal on the internal deadline, will it still be reviewed by ORS and submitted to the funder?

Applications must be received by ORS via Romeo on or before the internal deadline. To be received by ORS, and prior approvals have to be competed (e.g. Departmental/Faculty). Researchers are encouraged to check with their Department and Faculty regarding their timelines for review and approval of files. 

2. What documentation needs to be submitted through ROMEO by the internal deadline? 

The ROMEO submission should include a completed Investigator Checklist as well as a complete draft application and a copy of the budget.  

3. Can I make changes to the application between the internal deadline and funder deadline?  

Yes, the ORS facilitator will provide feedback that can be incorporated into the application prior to the funder’s deadline. Researchers are asked to inform ORS of any significant changes made to the application prior to final submission (for example, the addition of new partner funding, or a change in scope or partnerships that would impact reviews for compliance as relates to the ).ÌýÌý

4. Does the internal deadline apply to all external funding opportunities? 

Yes. Unless otherwise indicated on the ORS Website, the internal deadline is 10 business days prior to the funder’s deadline. 

5. Does the internal deadline apply to internal funding opportunities? 

No. Since ORS review is not required internal funding opportunities, the standard 10-day internal deadline does not apply.  This includes funding opportunities administered by the Ocean Frontier Institute.

6. What if I am a Co-PI or Co-Applicant on an application led by another institution?

For applications where the lead institution is outside of Ä¢¹½AV, we recognize that there could be deadlines that are not in alignment with Ä¢¹½AV’s internal deadlines. While Ä¢¹½AV will endeavour to work with timelines imposed by the lead institution, researchers are advised that they should seek to meet Ä¢¹½AV ORS internal deadlines. 

7. I am submitting a Letter of Intent (LOI)/application to a funder which lists the VPRI (Dr. Alice Aiken) and/or AVPRS (Dr. Marlies Rise) as the institutional contact.  Will I need to submit my application via ROMEO to ORS for review by the internal deadline? 

Researchers should always submit LOIs/application to ORS for review/approval by the internal deadline, and ensure that their Department/Faculty will have adequate time to review and include their approval to meet the ORS deadline.  Normally, agencies that specify an institutional contact for a program will require sign-off by the institutional contact to complete an LOI/application submission, which necessitates submission to ORS by the internal deadline.